After a free trial clients have a choice:

  1. A low subscription fee + usage    or
  2. Pay $22 per registered user

And - We provide a fixed quote to build your forms, reports and workflow systems.

Pricing Calculator

Cost Breakdown

Active User Cost:   (@ $1.10)

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Upload Cost:

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Data Cost:   (a guide only)

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Choice 1:Subscription + usage/data{{totalCost() | currency:"$":0}} / Month


Choice 2:Total registered users @ $22{{fixedUserCost() | currency:"$":0}} / Month

Excessive data storage will incur a fee, we will assist you to manage this.

Prices may be adjusted from time to time, we'll let you know when this is occurring.

ProofSafe has a fair use policy, if your usage is unreasonably exploiting our systems we'll contact you to discuss an increase to your bill.

As we add features to ProofSafe you will have opportunity to spend more   :)

Active user - A user that uploads 1 or more files in that month.
Registered User - Anyone in your organisation (or contractors) that may need to use ProofSafe, the issue here is whilst you want the whole team to have an individual account and the option to submit a form, possibly you don't want to pay a larger fee every month simply so they 'could' use the system. We believe Option 1 with the 'Active User' cost is fair.
Please avoid having multiple people use a single account login; our system will flag this and this usage is outside our Fair Use Policy.

The ProofSafe App - simple to test, free to download and trial for 30 days.

iPad / iPhone -          Android

Volunteers and Environmental groups

We support volunteer based environmental organisations, citizen science initiatives and community groups with free or discounted use of ProofSafe.
You can have ProofSafe on as many devices as needed, we'll assist setting up forms and reports and configuration of API's for data management.
You can use ProofSafe to research arboreal marsupials and vegetation or track the sales of fundraising calendars or implement safety systems for your volunteers.
Contact us.

More details and some fine print

Click for legal information & conditions

An equitable system
Everyone at your organisation can have the ProofSafe App and forms on their devices, including sub-contractors. Individuals or teams can build and test as many forms as required, the pricing options are:

Option 1 - The subscription cost is a low charge for each active user in that month, additioally you pay for uploads and data use, like a phone or electricity bill.   Everyone in your team (including sub-contractors) is registered, they have access but you only pay if they upload a file.

Option 2 - Simple fee charged for each registered user.

We believe Option 1 is fairer however Option 2 provides a simple solution that may suit some organisations.

We have a 'Fair Use Policy', if your subscription is for 20 people however you have 120 devices regularly uploading data we'll back-charge you and send some stern emails, this will also happen if you do anything else to game the system and avoid paying an equitable amount for our services.
Play nicely!

Building forms & Reports - We'll build your forms and reports for you in close consultation. We may charge a fee to cover costs, if so, we'll provide a firm quote up-front.

There are many settings, calculations and interesting options that can be incorporated into forms, we can probably do this more quickly and efficiently than you, readily identifying opportunities to create brilliant, user friendly forms for your team. Down the track you can do your own adjustments and fine tuning as you need.

Design assistance – We work with you to build forms and reports. Good forms and clear reports are worth investing in as they make a significant difference to productivity and presentation.
A well designed form will be ordered logically, question types will match your needs, drop-down lists will be structured to keep things simple and quick. The end result is forms your team will be happy to use.

Good reports require complete data sets, they need to be structured for your organisation and set up to minimise post processing. Well structured reports save time and lead to strong tender submissions, data analysis and searchable data files.

We help you set up your forms and reports, you don't need to have an in-house computer programmer to get things working. We will charge for some of these services however we'll keep your costs to a minimum. You will be given a clear indication of any costs we may (or may not) charge before commencement.

Training Matrix - Staff training records and certification can be maintained using ProofSafe, we can set up systems that alert management when a team member requires a First Aid refresher or when a review or audit comes due. Once training is completed records are easily updated.

Digital forms – Examples of the type of data you might collect:

  • pre-start safety check
  • flora survey
  • worksite audit of personnel and equipment
  • names and contact details for your sporting club;
  • data on rabbit numbers for a citizen science project;
  • statistics for a school project;
  • tree species and GPS location for an arborist;
  • vehicle log book details for a salesperson on the road; or
  • images and details of an incident for an investigation.
  • Location and number of birds sighted during a Citizen Science project

Create and use as many forms as you need.

Click for more legal information & conditions